How to choose and work with wedding vendors, professionals and service providers

Wedding Planning

How to choose and work with wedding vendors, professionals and service providers

Contributed by Nily Glaser

 Author of the Popular

The Personalized Wedding Planner OrganizerThe Personalized Wedding Planner and Organizer

Many brides and grooms write to A-wedding Day requesting information about planning their weddings.

The typical inquiry is as follows. ” We just got engaged. What do we do now? Where do we begin?”
Well, weddings are very personal and each has its own unique character.
It is very difficult to list every possible scenario but the basics are the style of wedding, the size, the budget involved , the location and of course the bride and groom choices and their personalities.

  • WEDDING STYLE can range form a classic, elegant and glitzy
    black tie affair to a picnic in a park.
  • WEDDING SIZE depends on the number of guests.
  • WEDDING BUDGET can range from a few hundred to tens of thousands of dollars.
  • WEDDING LOCATION local or a destination wedding.
  • BRIDE and GROOM choose the setting, the colors, the music, the wedding theme etc…     that reflect their personalities and interests.

Some couples hire a wedding planner, some rely on the experience of friends and family, but most opt to plan their wedding by themselves.
The wedding day is only part of the term wedding as a whole. Wedding as it will be referred to in this article includes the preparations for, and the activities following the big day including the honeymoon.

So, you got engaged and are looking forward with anticipation, to your dream wedding but do not know where to start and what to do. You are not alone! This article is dedicated to the many engaged couples facing this dilemma and those who want to be focused.
It is very important that both of you, bride and groom, start planning your wedding as soon after the engagement as possible. This allows you to:

  • take your time, brain storm and leisurely discuss your needs and desires,
  • prevent and correct any errors,
  • deal with delays,
  • handle any possible mishaps,
  • have fun and enjoy planning your wedding rather than stress over it.

You need to choose your priorities first and write down everything that is:

  • very important – urgent,
  • less important – allows for flexibility
  • least important – most adaptable for changes and compromises.

For example:
Very important – urgent

  • Date
  • Budget
  • Location of ceremony – location of reception
  • Size of guest list
  • Offificiant – Clergy
  • A specific wedding vendor or service provider
  • Time of year time of day
    Having prioritized, put together your wedding information and a list of questions and requests, to present to the vendor or service provider.

Of secondary important – less urgent but needs time to organize.
Can be flexible.

  • Attire
  • Menu and Beverages
  • Florist
  • Cake
  • Photographer – videographer
  • Invitations
  • Musicians
  • Wedding day help – before, during and after the wedding.

least important – Most acceptable for flexibility, changes and compromises.

  • Wedding day schedule
  • Readings at ceremony
  • Music selection
  • Final flower selection
  • Gifts for family and wedding attendants
  • A wedding gift from the bride to the groom
  • A wedding gift from the groom to the bride
  • Wedding favors
  • Centerpieces
  • Reception seating arrangements

How to find the appropriate wedding vendors professionals and service providers.

Before setting any appointments it is a good idea to: ask your friend, acquaintances and family for recommendations,

  • Attend bridal shows
  • Visit bridal shops and ask for referrals,
  • Check the internet
  • Check the yellow pages

Go over the written notes and organize them by priority and ease of use.
Armed with a list of vendors and service providers, it is time for you to pick up the phone and set appointments. Schedule your appointments by PRIORITY. So, if a specific person or company’s participation at the wedding is required, you should contact them FIRST to find out when they have an opening. If the date is a priority you need to focus on securing an officiant, and a location for the ceremony and the reception, and so on. Do not limit your search to wedding specific service providers such as wedding consultants, caterers, florists, DJs and-or musicians, photographers, ceremony and reception sites and videographers, who also provide services to other types of parties, business events, conventions etc… may be open to negotiations. You may able to secure their services at a reduced rates or receive a free gift. Actually, while on the phone to set an interview appointment, request a price quote for a party. Give the service providers the basic information including number of guests, date, and hours requested and ask for a quote. When you arrive at the interview, with the price quote in hand let them know that the party is a wedding.
Do not, however, commit until you have accumulated at least a few bids and found the person(s) you interviewed accommodating and easy to work with.
Oh, yes! one more thing you need to do before booking any of your vendors. Check them out at the Better Business Bureau to make sure no have been filed against them. Once you made your choice, do not look for other alternatives or you’ll drive yourselves crazy. Instead go on to the next detail that requires your attention.

Be prepared! Go to each interview ready with your questions and information neatly written. Bring a pen and paper and take notes at meetings with the different wedding professionals, service providers and wedding vendors.
These notes serve as a fun keep sake too.

Visit A-wedding Day discount shopping mall and save. Here you’ll find a wide selection of wedding gifts, bridal accessories, supplies, and favors at affordable prices. Use the money you save on other aspects of your wedding.

For a list of the wedding professionals, service providers and vendors that are part of the BASIC WEDDING

Click here

You may not need every service, or you may need them all but being a very well informed customer is a must. In fact, it will give you confidence and make your wedding planning process pleasant and fun.

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Nily Glaser, the CEO of A-wedding Day at: A-wedding Day. is a published author. She writes important articles, and her Personalized Wedding Planning Organizer is a hit even in its pre-published edition. She has presented workshops for parents and for wedding professionals all over the USA. To read more articles CLICK HERE Her web site is a very popular Wedding Resource and Information Center, and a discount shopping mall. It specializes in family wedding with kids, and theme weddings. It offers discount wedding gifts, bridal accessories, print your own invitations, favors and the very unique items offered, including the exclusive line of Wedding Accessories By Nily.

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Nily Glaser, the CEO of A-wedding Day at: is a retired school principal, a published author and the recipient of numerous awards. She writes important articles, and her Personalized Wedding Planning Organizer is a big hit. Read her articles on this site; With her background of serving as a school principal and now as a weddings specialist, Nily Glaser has presented workshops for parents and for wedding professionals all over the USA. Her web site is a very popular Wedding Resource and Information Center, that specializes in family wedding with kids, and theme weddings and presents a very comprehensive shopping mall that represents top companies and offers discount wedding and other gifts as well as bridal accessories, including the exclusive line of wedding Accessories By Nily.

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